The Novari ATC™ module is an electronic request for admission (eRFA) system used by hospitals and across health regions to improve theatre utilization, enable better surgical waiting list management and the paperless eBooking of cases from the physician rooms to the hospital scheduling offices. In real time, Novari ATC complements and integrates with each hospital’s surgical information system (Cerner, Meditech, SIS, Picis, etc.).
Novari ATC™
Surgical Electronic Request for Admission (eRFA), Theatre Utilization, Pre-Op Standardization & Waiting List Management
BENEFITS
BENEFITS
Efficient utilization of expensive theatre time & resources should be a coordinated effort between the surgical rooms and the hospital scheduling staff. The Novari ATC module leverages physician-specific average procedure times, including set up and clean up times, to ensure the physician rooms’ scheduling requests do not exceed available block theatre time. The percentage of theatre utilization is visible and highlighted to the surgical rooms for each block of theatre time.
Understand in real time the volume of cases in the pipeline (both scheduled and not yet scheduled) and demand for resources by department and services. Cases can be filtered by diagnosis, urgency, procedure, service, demographics, etc.
Improving wait times for surgical care is a priority in Australia, New Zealand, Canada and many other healthcare systems. Sophisticated waitlist management functionality and physician room dashboards are part of the solution and make it intuitively easy for the rooms or hospital staff to pick the right patient at the right time, which improves compliance with state or local wait time targets. Deploying a wait list management system jointly used by the physician rooms and the hospital improves wait times performance.
Move to a paperless eRFA process by receiving bookings from the surgical offices with attached electronic documents (history & physicals, consent, etc.). Most Novari ATC clients have transitioned to a completely paperless process with all documents and communication between the hospital and surgical rooms being electronic.
The perioperative process is complicated and involves the coordination of many individuals and departments. The Novari ATC’s messaging functionality lets the physician rooms, scheduling offices, registration department and the pre-admission clinics securely electronically communicate with each other. No more telephone tag and misplaced paper / faxes.
Novari ATC integrates and complements existing hospital surgical and enterprise scheduling information systems (i.e. Cerner, etc.). Electronic requests for admissions from the rooms are received and processed by scheduling staff within the hospital’s existing scheduling system.
Make required wait times reporting easy by automating the opening, updating and closing of cases in government registries). Practically error-free reporting means wait time coordinators spend less time managing reporting errors and more time working to improve wait time performance.
FEATURES
Waiting List Management
Waiting list management and case scheduling can be managed by either the physician room staff and / or hospital staff. Each physician’s room is provided with a colour coded wait list indicating the status of each patient on their list. The system allows the rooms and the hospital to monitor long waiting patients and schedules accordingly. At the time of case scheduling, the physician rooms send an electronic “scheduling request” to the scheduling office with all supporting electronic documents (i.e. consent form, etc.). In the absence of modern waiting list software, physician rooms or those responsible for managing waiting lists often depend on unsecure and unencrypted spreadsheets, unique paper filing systems and other workarounds that are neither secure nor completely effective. The fastest way to improve chronic wait times is perhaps the easiest and most often overlooked – waiting list management software.
Integrated eBookings
Streamline the electronic request for admission process for surgical and other hospital programs by receiving all bookings electronically from the physician rooms to your existing scheduling system (including required documents). The software is easy to use and improves the scheduling clerks’ ability to manage incoming eRFAs while providing program leadership with tools to better understand the volume of cases in the pipeline.
Wait 1 to Wait 2 Transition Integration
Consult, or wait 1 referrals, received by a surgeon using the Novari eRequest module can be transitioned from wait 1 to wait 2 with the click of a mouse. For example, a GP may use Novari to send a referral to an orthopedic surgeon who in turn accepts the electronic referral and schedules the patient for a surgical consult. At the time of the consult, the surgeon and the patient agree to proceed to surgery, the surgeon or room staff simply indicate a decision to treat in the Novari eRequest module and the case is automatically added to the surgeon’s surgical wait list in the Novari ATC module. No unnecessary re-entry of data into different systems with a single software platform for managing both incoming referrals and for surgical wait list management / eRFA for patients proceeding to surgery.
Scalability & Flexibility
Novari ATC can be deployed at a single hospital, across all surgical sites within a health district or state wide. We recognize the wide variation in the work flows at hospitals, within hospitals and in the surgical rooms. The Novari ATC module easily accommodates these variations via hundreds of configuration settings. This approach facilitates a blend of standardization and variation across a state, health district and at individual hospitals.
Accurate, Effortless Reporting
Novari ATC brings innovation and simplicity to wait times reporting. It’s a proven and invaluable tool for those responsible for reporting wait times to government authorities and allocating resources to meet wait time targets. Novari ATC can automatically feed accurate wait time information (in real time) to the government authorities and eliminate the reporting burden for both physician rooms and hospitals.
The Pre-Admission Clinic
The optional Novari Pre-Surgical Screening (Novari PSS™) sub-module can use local, national, or international clinical best practice directives (i.e. choosing wisely), the procedure and comorbidities to automatically determine the type of pre-admission clinic (PAC) appointment appropriate for each patient. In a patient-centric approach, scheduling of PAC appointments can be scheduled at the same time as the procedure booking. The PSS sub-module, using the same best practice standardized directives, can determine the pre-operative testing required for each patient in advance of surgery. Standardized pre-operative testing reduces clinically unnecessary tests and expensive last-minute theatre cancellations while improving patient safety.
Security & Privacy
Novari ATC™ uses RSA and AES with 256-bit end-to-end encryption and meets national and state privacy legislation requirements. All data is secured in state of the art Microsoft Azure datacenters.
Novari Health Results
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Reduction in Wait Times
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Patient Cases Processed
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Successful Implementations
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